United Kingdom Invoice Template
Free professional invoice template for United Kingdom with VAT compliance and GBP formatting
A full UK VAT invoice must show a unique sequential invoice number, the invoice date, your business name, address and VAT registration number, the customer's name and address, a description of the goods or services, quantity, unit price excluding VAT, the VAT rate and amount, and totals excluding and including VAT. VAT is 20% standard, 5% reduced and 0% zero-rated, and registration is compulsory once taxable turnover exceeds 90,000 GBP in a 12-month period.
Create professional, VAT-compliant invoices for your UK business with our free invoice template. Includes all HMRC-mandated fields, automatic 20% VAT calculation, and GBP formatting. Suitable for sole traders, limited companies, and partnerships.
The UK's Value Added Tax (VAT) is currently 20% for most goods and services. Reduced rates of 5% and 0% apply to specific categories. Businesses with a taxable turnover exceeding the VAT registration threshold of 90,000 GBP must register for VAT and comply with Making Tax Digital (MTD) requirements for digital record-keeping.
Why Use a United Kingdom Invoice Template?
VAT Compliant
Pre-configured with all HMRC-required fields including your VAT registration number, sequential invoice numbering, and separate VAT amount display. Compatible with Making Tax Digital requirements.
Automatic Tax Calculation
VAT at 20% is automatically calculated and displayed. Adjust the rate for zero-rated or exempt supplies as needed.
GBP Formatting
Amounts are formatted in GBP (£) with the correct number format: , for thousands and . for decimals.
Professional PDF Download
Generate and download your United Kingdom invoice as a professional PDF ready to send to clients. No account required to create your first invoice.
What is VAT in United Kingdom?
VAT (Value Added Tax) in the United Kingdom is a consumption tax charged on most goods and services provided by VAT-registered businesses. The standard rate is 20%, with reduced rates of 5% for certain goods like home energy, and 0% for items such as most food and children's clothing.
Examples:
- Standard rate (20%): most goods and services
- Reduced rate (5%): home energy, child car seats
- Zero rate (0%): most food, children's clothing, books
- Exempt: insurance, finance, education, health services
United Kingdom Invoice Requirements
HMRC mandates specific information on all VAT invoices. The requirements vary for full VAT invoices (supplies over 250 GBP) and simplified VAT invoices (supplies of 250 GBP or less). Your UK invoice should include:
- ✓Business name and address
- ✓VAT registration number (if VAT registered)
- ✓Client name and address
- ✓Invoice number and date
- ✓Description of goods or services
- ✓VAT rate and amount (if applicable)
- ✓Total amount including/excluding VAT
- ✓Payment terms
Common Invoice Fields for United Kingdom
A well-structured United Kingdom invoice should contain the following fields to ensure compliance and professional presentation:
| Field | Description | Required? |
|---|---|---|
| Business Name & Address | Your registered business name and address | Yes |
| VAT Registration Number | Your VAT number if registered | Yes (if VAT registered) |
| Client Name & Address | Client's full business name and address | Yes |
| Unique Invoice Number | Sequential number in an unbroken sequence | Yes |
| Invoice Date | The date of issue in DD/MM/YYYY format | Yes |
| Description | Description of goods or services supplied | Yes |
| VAT Rate & Amount | The applicable VAT rate and calculated VAT amount | Yes (if VAT registered) |
| Total (excl. and incl. VAT) | Totals shown both excluding and including VAT | Yes |
| Payment Terms | Due date and accepted payment methods in GBP | Recommended |
United Kingdom Invoice Details
Currency
GBP (£)
Tax System
VAT (20% default)
Date Format
DD/MM/YYYY
Number Format
, for thousands, . for decimals
VAT Information for United Kingdom Invoices
VAT (Value Added Tax) in the UK is currently 20% for most goods and services. Reduced rates of 5% and 0% apply to certain items.
Common VAT Rates:
- Standard rate: 20% (most goods and services)
- Reduced rate: 5% (some goods like home energy)
- Zero rate: 0% (some goods like most food, children's clothes)
Registration: You must register for VAT if your taxable turnover exceeds 90,000 GBP in a 12-month period. Registration is optional below this threshold.
How to Create a United Kingdom Invoice
- Click "Create United Kingdom Invoice" above to open the invoice builder
- Select United Kingdom as your country (it will be pre-selected)
- Enter your business information, including your VAT Number if applicable
- Add your client's details and contact information
- Add line items with descriptions, quantities, and prices in GBP
- The system will automatically calculate VAT at the default rate of 20% (you can adjust if needed)
- Review the invoice for accuracy and compliance with United Kingdom requirements
- Download your United Kingdom invoice as a professional PDF
United Kingdom Invoicing Tips
Use MTD-compatible software for all VAT record-keeping and submissions. HMRC can impose penalties for non-compliance with Making Tax Digital requirements.
Issue simplified VAT invoices for transactions of 250 GBP or less to save time while remaining VAT-compliant.
Keep all invoices, credit notes, and financial records for at least 6 years. HMRC can audit your records at any time during this period.
Under the Late Payment of Commercial Debts Act, you can charge interest at 8% plus the Bank of England base rate on overdue B2B invoices.
Ready to Create Your United Kingdom Invoice?
Create a professional, VAT-compliant invoice in GBP in minutes. No sign-up required.
Important Disclaimer
This invoice template is designed to help you create professional invoices for United Kingdom. However, tax laws and requirements can vary and change. This tool does not constitute tax, legal, or accounting advice. Please consult with a qualified tax professional or accountant in United Kingdom to ensure your invoices comply with all local regulations and requirements.
Related Resources
Invoice Templates for Other Countries
United States Invoice Template
Sales Tax formatting and USD currency, ready to download as PDF.
India Invoice Template
GST formatting and INR currency, ready to download as PDF.
European Union Invoice Template
VAT formatting and EUR currency, ready to download as PDF.
Australia Invoice Template
GST formatting and AUD currency, ready to download as PDF.
Singapore Invoice Template
GST formatting and SGD currency, ready to download as PDF.
Frequently Asked Questions
What information is required on a UK VAT invoice?
A full UK VAT invoice must include a unique sequential invoice number, the invoice date, your business name and address, your VAT registration number, the customer's name and address, a description of goods or services, the quantity, the unit price excluding VAT, the total excluding VAT, the VAT rate applied, the VAT amount, and the total including VAT.
Do I need to register for VAT in the UK?
You must register for VAT if your taxable turnover exceeds 90,000 GBP in any 12-month rolling period, or if you expect it to exceed this threshold in the next 30 days. You can also voluntarily register below this threshold, which allows you to reclaim VAT on business purchases.
What is the difference between a full and simplified VAT invoice?
A full VAT invoice is required for taxable supplies exceeding 250 GBP and must include comprehensive details. A simplified VAT invoice can be used for supplies of 250 GBP or less and only needs your name, address, VAT number, the date, a description of goods or services, and the VAT-inclusive total.
Can I charge interest on late payments in the UK?
Yes, under the Late Payment of Commercial Debts (Interest) Act 1998, you can charge interest on overdue B2B invoices at 8% plus the Bank of England base rate. You can also claim fixed-sum compensation: 40 GBP for debts up to 999.99 GBP, 70 GBP for debts between 1,000 and 9,999.99 GBP, and 100 GBP for debts of 10,000 GBP or more.