European Union Invoice Template
Free professional invoice template for European Union with VAT compliance and EUR formatting
An EU invoice must show the date of issue, a unique sequential number, the names and addresses of both parties, their VAT identification numbers for B2B sales, a description of goods or services, quantity, unit price excluding VAT, the VAT rate and amount, and the total payable. Each member state sets its own standard rate, from 17% in Luxembourg to 27% in Hungary; cross-border B2B services carry a reverse charge notation instead.
Create professional, VAT-compliant invoices for businesses operating within the European Union. Our free EU invoice template supports all 27 member states, includes reverse charge notation for cross-border B2B transactions, and handles EUR formatting.
VAT rates across the European Union vary by member state, ranging from 17% in Luxembourg to 27% in Hungary. The EU VAT Directive (2006/112/EC) sets the minimum standard rate at 15%. Cross-border transactions within the EU have specific rules including the reverse charge mechanism for B2B services and the One-Stop Shop (OSS) for B2C sales.
Why Use a European Union Invoice Template?
VAT Compliant
Includes all fields mandated by the EU VAT Directive: VATIN for both parties, sequential invoice numbering, and reverse charge notation. Supports intra-community supply and OSS requirements.
Automatic Tax Calculation
VAT at 20% is automatically calculated and displayed. Adjust the rate for zero-rated or exempt supplies as needed.
EUR Formatting
Amounts are formatted in EUR (€) with the correct number format: . for thousands and , for decimals.
Professional PDF Download
Generate and download your European Union invoice as a professional PDF ready to send to clients. No account required to create your first invoice.
What is VAT in European Union?
VAT (Value Added Tax) in the European Union is a general consumption tax assessed on the value added to goods and services. Each EU member state sets its own rates within the framework of the EU VAT Directive, with standard rates ranging from 17% to 27%.
Examples:
- Luxembourg: 17% standard rate (lowest in EU)
- Germany: 19% standard, 7% reduced
- France: 20% standard, 5.5% reduced
- Hungary: 27% standard rate (highest in EU)
European Union Invoice Requirements
The EU VAT Directive specifies mandatory fields for invoices across all member states. While individual countries may add requirements, the baseline fields required on an EU invoice include:
- ✓Business name and address
- ✓VAT registration number
- ✓Client name and address
- ✓Invoice number and date
- ✓Description of goods or services
- ✓VAT rate and amount
- ✓Total amount including/excluding VAT
- ✓Payment terms
Common Invoice Fields for European Union
A well-structured European Union invoice should contain the following fields to ensure compliance and professional presentation:
| Field | Description | Required? |
|---|---|---|
| Supplier Name & Address | Full legal name and registered address | Yes |
| VATIN | VAT Identification Number in national format | Yes |
| Customer Name & VATIN | Customer details and VATIN for B2B transactions | Yes (B2B) |
| Sequential Invoice Number | Unique number in an unbroken sequence | Yes |
| Invoice & Supply Date | Date of issue and date of supply/performance | Yes |
| Line Items | Description, quantity, unit price excluding VAT | Yes |
| VAT Rate & Amount | Applicable VAT rate(s) and calculated VAT amounts | Yes |
| Reverse Charge Notation | Required statement for B2B cross-border services | If applicable |
| Total Amount | Total excluding VAT, VAT amount, and total including VAT | Yes |
European Union Invoice Details
Currency
EUR (€)
Tax System
VAT (20% default)
Date Format
DD/MM/YYYY
Number Format
. for thousands, , for decimals
VAT Information for European Union Invoices
VAT (Value Added Tax) rates in the European Union vary by country, typically ranging from 17% to 27%. Each EU member state sets its own rates.
Common VAT Rates:
- Luxembourg: 17% (lowest)
- Most countries: 19-22%
- Hungary: 27% (highest)
Registration: VAT registration requirements vary by country. Generally required if your turnover exceeds country-specific thresholds (often 35,000-100,000 EUR).
How to Create a European Union Invoice
- Click "Create European Union Invoice" above to open the invoice builder
- Select European Union as your country (it will be pre-selected)
- Enter your business information, including your VAT Number if applicable
- Add your client's details and contact information
- Add line items with descriptions, quantities, and prices in EUR
- The system will automatically calculate VAT at the default rate of 20% (you can adjust if needed)
- Review the invoice for accuracy and compliance with European Union requirements
- Download your European Union invoice as a professional PDF
European Union Invoicing Tips
Always validate your client's VATIN through the VIES system before zero-rating an intra-community supply.
Use the One-Stop Shop (OSS) to simplify cross-border B2C sales instead of registering for VAT in every EU country.
Be aware that the EU-wide distance selling threshold is 10,000 EUR. Above this, you must charge the destination country's VAT rate.
Implement digital archiving as the EU moves toward mandatory e-invoicing under the ViDA (VAT in the Digital Age) initiative.
Ready to Create Your European Union Invoice?
Create a professional, VAT-compliant invoice in EUR in minutes. No sign-up required.
Important Disclaimer
This invoice template is designed to help you create professional invoices for European Union. However, tax laws and requirements can vary and change. This tool does not constitute tax, legal, or accounting advice. Please consult with a qualified tax professional or accountant in European Union to ensure your invoices comply with all local regulations and requirements.
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Frequently Asked Questions
What mandatory fields must an EU invoice contain?
Under the EU VAT Directive, an invoice must include the date of issue, a unique sequential number, the supplier's and customer's full names and addresses, both parties' VAT identification numbers (for B2B), a description of goods or services, quantity, unit price excluding VAT, applicable VAT rate(s), VAT amount, and total amount payable.
How does the reverse charge mechanism work?
Under the reverse charge mechanism, the supplier issues an invoice without charging VAT, and the buyer is responsible for reporting and paying the VAT in their own country. The supplier must include a notation referencing the relevant article of the VAT Directive.
Do I need to charge VAT on sales to other EU countries?
For B2B sales, you generally apply the reverse charge if the buyer has a valid VATIN. For B2C sales, you charge the destination country's VAT rate once your cross-border B2C sales exceed 10,000 EUR per year. The OSS scheme simplifies compliance.
What is the One-Stop Shop (OSS)?
The OSS is a simplified VAT reporting system for cross-border B2C supplies within the EU. It allows businesses to register in a single member state and file a quarterly return covering all EU B2C sales, rather than registering for VAT in each country where they have customers.