Free Invoice Generator for the United States
Create professional USD invoices for US clients in seconds. Bilto supports state sales tax, formats amounts in US dollars, and generates a polished PDF ready to email — all without creating an account. Trusted by American freelancers, consultants, contractors, and small business owners.
Why use Bilto for US invoices?
USD Currency
All amounts formatted in US dollars with correct symbol placement and decimal conventions for US clients and businesses.
Sales Tax Ready
Enter your applicable state, county, or city sales tax rate and Bilto calculates the total automatically. No manual arithmetic needed.
No Signup Required
Create a professional invoice in under 60 seconds without creating an account. Free forever, with no watermarks on your PDF.
What should a US invoice include?
While the United States has no single federal invoice requirement, professional invoices should include the following to ensure prompt payment and clear record-keeping:
- ✓Your business name and address (or trading name for freelancers)
- ✓Your client's name and billing address
- ✓A unique invoice number for your records
- ✓Invoice date and payment due date
- ✓Itemized list of services or products with unit price and quantity
- ✓Subtotal, any applicable sales tax, and total in USD
- ✓Payment terms (e.g., Net 30, due on receipt)
- ✓Your payment details (bank transfer / ACH / check / PayPal)
- ✓EIN or SSN if required by the client
How to create a US invoice with Bilto
Create a professional USD invoice in 4 simple steps
Estimated time: 60 seconds
- 1
Open the invoice builder
Click the button above — US dollar currency is pre-selected. No account needed.
- 2
Enter your business and client details
Add your name, address, client name, and billing address. Include your EIN if required.
- 3
Add line items and sales tax
List your services or products. Set your applicable state or city sales tax rate — Bilto calculates the total.
- 4
Download and send your invoice
Download a professional PDF and share it by email with your client. Instant, no watermarks.
Frequently Asked Questions
Is there a federal requirement to issue invoices in the US?
There is no single federal law requiring businesses to issue invoices, but invoices are essential for record-keeping, tax reporting (Schedule C / business expenses), and getting paid promptly. Many clients — especially agencies, corporations, and government contractors — require a formal invoice before they release payment.
Do I need to charge sales tax on my invoices?
It depends on what you sell and where your client is located. Sales tax in the US is state and locally administered — rates vary significantly by state, county, and city. Services are often exempt from sales tax in many states, while physical goods are typically taxable. Consult a CPA or your state's department of revenue to understand your obligations.
What payment terms should I use on a US invoice?
Common US payment terms include Net 30 (payment due within 30 days), Net 15, Due on Receipt, and 2/10 Net 30 (2% discount if paid within 10 days). For freelance and consulting work, many professionals use Due on Receipt or Net 7 to accelerate cash flow. Always specify your terms clearly on the invoice.
Do I need to include my Social Security Number on invoices?
You generally do not need to include your SSN on invoices for most B2B transactions. If a US client plans to report your earnings (typically when you earn more than $600 from them in a year), they may ask you to complete a W-9 form which collects your SSN or EIN. Provide that separately — not on every invoice. An EIN is safer to share than an SSN.
Can I use Bilto for recurring invoices to US clients?
Yes. You can create a new invoice for each billing cycle using the same template. Pro users can save invoice templates and client details to speed up recurring billing. Each invoice gets a unique invoice number so your records stay clean.